Collections help you organize your portfolio at a higher level. Each artwork can belong to one collection only, making collections ideal for grouping by owner, estate, gallery, exhibition, or personal categorization.
You can always add unlimited tags in addition to assigning a collection.
1. What Collections Are Used For
Separating artworks by client, estate, or entity
Grouping works by exhibition or acquisition
Organizing personal or business portfolios
Managing internal workflows (e.g. Pending Review, Archived Inventory)
2. How to Assign a Collection
You can assign an artwork to a collection in three ways.
When uploading an artwork:
In the upload form, select or create a collection
The artwork will be automatically grouped under that collection
From the artwork page:
Open the Artwork record
In the Collection field, select an existing collection or create a new one
In bulk from the Portfolio page:
Go to the Portfolio tab
Select multiple artworks
Click “Add to Collection”
Choose or create the collection you want to assign
All selected artworks will be moved to that collection
3. Collection Rules and Behavior
Each artwork can belong to only one collection at a time
Changing the collection will remove the artwork from its previous collection
Collections do not limit tagging — you can apply unlimited tags to any artwork regardless of its collection
4. Organizing with Collections vs Tags
Use collections for broad groupings and ownership structures
Use tags for flexible, detailed filters like medium, theme, or condition
Collections are exclusive (one per artwork); tags are additive and unlimited
5. Need Help?
If you're unsure how best to structure your Collections or Tags, or want help cleaning up your portfolio, message us anytime — we're here to help.